Core Business Skills

Make Meetings Work

Rate the way you or your organisation prepare and run meetings against the following checklist. Tick the items you always do.

  1. Notice of the meeting time and place is given out in advance to all participants.  
    Yes  
     
  2. An agenda is prepared and circulated before the meeting.
All participants have an opportunity to contribute to this agenda.		  
    Yes  
     
  3. Meeting facilities are checked for availability and suitability and materials are on hand if necessary (pens, flipcharts, whiteboards etc.).  
    Yes  
     
  4. Care is taken to ensure that there are no interruptions.  
    Yes  
     
  5. People can be counted on to attend the meeting.  
    Yes  
     
  6. The meeting begins and ends on time.  
    Yes  
     
  7. The use of time is managed throughout the meeting.  
    Yes  
     
  8. Everyone has an opportunity to speak.  
    Yes  
     
  9. People listen to each other.  
    Yes  
     
  10. No-one dominates the discussions.  
    Yes  
     
  11. The items are summarised periodically.  
    Yes  
     
  12. The meeting ends with a total summary.  
    Yes  
     
  13. Minutes of the meetings, or action sheets, are distributed to each participant following the meeting.  
    Yes  
     
  14. Participants can be depended upon to carry out any action agreed during the meeting.  
    Yes  
     

Count up your ticks. 13 or more means that you regularly attend quality meetings. The meetings you conduct yourself can be made even better by picking up on the points without ticks by them and making these your objectives.

Less than 8 ticks suggest that work is required to improve the quality of the meetings you attend. You may like to review the online learning modules in eLearning section, explore a training opportunity in the Short Course, or Learndirect Scotland Directories.

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